This was our third year at the Heathfield Agricultural Show in the Arts & Crafts marquee (you can see my posts about 2023 here and 2024 here - look how much Toddler F has grown!). We like it because it is only one day so it isn't spread out over a whole weekend, Toddler F can come and look at all of the tractors, stunt bikes and animals and, Holly, the organiser of the A&C marquee, is very lovely and organised. The attitude of organisers can make a big difference to an event!
Our usual routine is to set up on the Friday morning as early as we can and, in previous years, we have been known to break into the marquee because it wasn't opened up for us - it was all fine, no one had a problem and we zipped everything back up when the actual entrances were opened. We take two car loads as our car isn't long enough to fit the framework of my stand in so our car gets loaded up to bursting with stock boxes, and then the frame, grid walls, tables, shelves, card and print stands etc get loaded into my parents' car.
Sometimes the neighbours don't like it as they've said before it restricts view of their shop when potential customers are walking around, or they don't have such a good view of other stands, but customers would still have to walk past them so I'm not that worried. I have, on the odd occasion, also come back on show day to discover neighbours have hung lots of their produce off my frame work as part of their own displays too so it sometimes benefits them if they embrace it.

I faff around deciding how I would like my Stitchscapes and stock displayed, trying to put as much out as possible, photographing it as a reminder and then hiding away anything that would get damaged through moisture or the stand being accidentally knocked by other vendors when setting up.
I'm pretty chuffed with how it all looked. I don't want it to be so overwhelming that no one knows what they're looking at, but you also want lots out so that it covers everything I can offer. Thanks to the expansion of the Stitchscape Shop in a box, I could almost do with two tables here now but that might block us in somewhat. If we come back next year I might have to rethink our layout. The problem is that we never know where our position in the tent is until the day of setting up and it does make quite a bit of difference as to how the space is set out. The first year, for example, I had two sides open to the public and poor Dad was sent back to the studio to get more things to have on the second side.
We trialled a new way of displaying the kits this year - putting out one of each kit in a stand, with the stitched example so that they were individually easier to see rather than rifling through a basket. We did still have a basket containing the Naked Stitchscape Kit, Stitchscape Pebbles and the Christmas Mini Hoop II kits but the big sellers were all set up in the tiered display.
The big marquee can get quite damp depending on the heat and weather conditions so we put a tarpaulin down underneath to help with any moisture on the ground, we do also then have the option to create a tarpaulin roof if needed, but usually everything is ok if we layer bubble wrap or old sheets over the top of it.
Show day! The Heathfield show opens at 8.30am so we have to be up and at 'em to get in before the punters and put everything out that was hidden away the day before. This time round the sheets we put out over the stock were damp on the top but the stock itself was bone dry which was perfect.
We take a breakfast and lots of things to do for Toddler F so Reece set about getting the kiddo fed whilst I quickly made my shop look all pretty again, setting out prints and cards, tiering up the kits and presenting my hung and propped Stitchscapes. Most of my haberdashery items had already been set up so it wasn't too bad.
Reece's second job is to go and source breakfast for us - he did excellently well with this absolutely giant hot dog!! Although it was quite tricky to eat without getting ketchup everywhere. They aren't delicate things to munch on are they?
Our position this year was the same as last time, in the corner with an extra little unusable corner space where we can put down a picnic blanket and some chairs and share it as a relaxed zone with us and our neighbour on that side. The window being there is also great as it makes it nice and light, and we can sneak in and out of that bit as well as there are zips to turn it into an entrance.
We had a good day on the show day, it was nice to see the 'Heathfield Show regulars' and several other familiar faces popped by to say hello. Our only problem this year was the weather as it rained in the morning so was quite quiet in comparison to previous years. It did stop raining after a couple of hours but I think it had put people off coming so it was just generally a quieter day.
The new way of displaying the kits was a success, it felt like more people knew what they were and were coming to have a look. I did get asked a lot whether they were kits so perhaps I need to invest in a better sign? I don't know where I would put it though, to me it's fairly obvious that they are kits, what do you think?
At the end of the day it is utterly amazing how quickly it all comes down again. Literally within half an hour this entire shop and stand was packed away and in the back of the two cars and we were on the road to offload it into my storage. The evening is traditionally spent with our feet up on the sofa, with a takeaway treat for dinner as an edible pat on the back for a job well done.
Maybe see you there next year?